Attendees: Allan Affeldt (co-chair), Katrina Rogers (c0-chair) and Board, Susie Garretson (president). Robert Breunig (CEO) and staff, Sat Best, Dave Gillette, Elaine Hughes, Laura Rogers, Larry Stevens and intern, Catherine Nichols.

Absent: Board, Miguel Vasquez, Sam Henderson, Rowena Dickerson, Susan Golightly, and staff, Tracy Anderson, Susan Olberding, and Lynn Yeager.

The meeting was convened at 2:10 PM.

The agenda was to review the comprehensive Institutional Plan checking for clarity and completeness; approve the Plan to go before the Board for final approval on August 5; and discuss what’s next in the planning process.

The Committee opened the full 52-page Institutional Plan for final review, focusing specifically on its newer elements such as the Executive Summary, Staffing Plan, and Fundraising Plan. Central topics of discussion included a piece of the Executive Summary that seemed defensive/negative, which was modified; ensuring communication and integrated responsibility for Collections staff and Research Curators by including both departments in the action-steps for Goals II and IV; adjusting the Staffing Plan to include an Archivist, rather than Photo Archivist, and an Environmental Monitoring Coordinator for the Collections Department; and developing a “wrap-up” paragraph to conclude the Plan. Allan Affeldt and Katrina Rogers will compose the wrap-up paragraph, and Laura will make other changes.

Following, the IPC discussed the importance of MNA staff endorsement of this Plan. Has staff been sufficiently involved in the planning process? Robert Breunig expressed his expectation that staff members on the IPC had been sharing and discussing the Plan with other staff. However, in case that some individuals have been uninformed of the Plan’s contents, Laura will send an email to “All Staff” and attach the 52-page document for review and feedback. There feedback will be considered by the Board of Trustees, as this was the last IPC meeting.

Finally, Allan Affeldt motioned to approve the Institutional Plan to go before the Board of Trustees for approval on August 5, 2006. Katrina Rogers seconded, and the Committee unanimously approved.

Once the Board of Trustees approves the Plan, the Museum will send final thank you notes to the stakeholders who responded to the Institutional Planning Survey & Suggestion Form; make final additions to MNA’s Institutional Planning website; and attach the Plan to the AAM Self Study Questionnaire. The Questionnaire should be wrapped up in approximately 3 weeks.

The meeting was adjourned at 3:20 PM.

Respectfully submitted,
Laura C. Rogers