Call to Order: 2:00 pm

In Attendance: Director Breunig, Human Resource Manager Lloyd, Controller Yeager, Curator of Paleontology Gillette, Collections Manager Hughes, Deputy Director of Public Programs Sommer, Facilities Manager Best, Board of Trustees - Allan Affeldt, Susie Garretson, Susan Golightly, Sam Henderson

There was discussion regarding dates for the Institutional Planning Board/Staff Retreat to be held. Katrina Rogers will poll the Board Members for dates available. The Retreat location and facility availability was also discussed. Allan Affeldt has offered donating the La Posada Conference Room and Hotel Rooms to Board and Staff Members for the Retreat. The food will be at each Board and Staff Member’s expense. It was recommended by all present to have the Retreat on January 6 & 7, 2006 at the La Posada Hotel in Winslow, Arizona, pending the outcome of Katrina Rogers poll.

Discussion ensued regarding the specific Key Committees and Chairs to present at the Retreat. One hour will be allowed for each presentation and discussion on each key issue. The key issues and chairs that were suggested at the IPC Meeting are as follows:

• Fundraising – Fundraising Committee, Barbara Poley
• Facilities – Sam Henderson, Sat Best
• Collections – Elaine Hughes, collections staff, Susan Olberding
• Research – Dave Gillette, Dave Wilcox, Larry Stevens
• Public Programming – Stefan Sommer, Tracy Anderson, Susan Golightly, Lois Hirst, Diana VanSanford
• Visitor Services – Sat Best, Stefan Sommers, Sam Henderson
• Publications – Diane Rechel, Michelle Mountain, Ernie DeVries, Karen Enydey, Susan Olberding
• Marketing – Michele Mountain, Liz Gumerman, Julie Sullivan, Allan Affeldt
• Governance – Steve Verkamp, Katrina Rogers, Lynn Montgomery
• Human Resources – Marlene Lloyd, Susan Golightly, Dianna VanSanford, Lynn Yeager
• Other areas to address: Partnerships, Homestead/Colton House, and FALA

Discussion followed regarding the Retreat specifics:
1. The Retreat will be 12 hours in length. On Friday, 4 hours and Saturday, 8 hours.
2. Allan Affeldt and Robert Breunig will facilitate the Retreat.
3. Allan Affeldt will email the Retreat Agenda to the Board/Staff participants.
4. Ann Deegan and Robert Breunig will email Committee Chairs with an outline of objectives and goals that need to be covered.

Area still needing a decision:
Who will take minutes of each committee’s presentation and discussion at the Retreat? One suggestion was to hire or find a volunteer professional transcriber.

The Institutional Planning Committee Meetings for November 10, December 8 and December 22, 2005 were canceled by Allan Affeldt and Susie Garretson. It was felt that the time could be used by the Committees to get together and come up with their presentation.

The next IPC meeting is scheduled for January 12, 2006, 2:00-3:00 pm at the Colton House.

The meeting was adjourn at 3:05 pm

Submitted by,
Marlene Lloyd

Minutes approved by the MNA Board, December 3, 2005