Board Members Present: Susie Garretson; Susan Golightly; Sam Henderson; Leigh Kuwanwisiwma; Linn Montgomery; Max Oelschlaeger; Susan Olberding; Peter Pilles; Barbara Poley; Wayne Ranney; Katrina Rogers; Carolyn Shoemaker; Larry Stevens; Octaviana Trujillo; Miguel Vasquez; Carl Phagan attended part of the Executive Session by telephone.

Board Members Absent: Bill Beaver; Jack Metzger; Ann Poulos

Emeritus Members Present: Frances McAllister

Others Present: Robert Breunig; Lynn Yeager; Ann Deegan; Karen Enyedy

Invited Speaker: Kendis Muscheid of Fennemore Craig

I. Call to Order
Chair Garretson called the meeting to order at 9:00 am.

The following is not in order by time as the Board went in and out of Executive Session and rearranged the agenda due to special needs. However, the following areas and items were covered during the meeting.

II. Approval of the February 5, 2005 MNA Board minutes (2:30 pm)
The minutes for the Board of Trustees meeting of February 5, 2005 were approved by a motion that was seconded and passed unanimously.

III. Approval of the Consent Agenda: (2:35 pm)
The Executive Committee minutes from February 3, 2005; Master Planning Committee minutes from February 11, 18, and March 18, 2005; and the Research Committee minutes from February 23, 2005 were approved by a motion that was seconded and passed unanimously.

IV. Report from the Chair (2:40 pm)
Susie reported that Sheri Burnham has resigned as a MNA Board member (her letter of resignation was read). Ann Poulos has verbally resigned as a MNA Board member effective after the June 4 Board meeting.

The Museum Association of Arizona (MAA) is presenting a “21st Century Award” to the MNA membership at the MAA annual meeting in Yuma on April 8th, 2005. Robert will be attending but he and Susie encouraged Board members and general members to attend since it is a membership award.

V. Report from the Director: (part at 9:05 am and part at 2:42 pm)
Guest speaker Kendis Muscheid, an attorney with Fennemore Craig (specialist in Foundation and Endowments) gave a powerpoint presentation about options for management of endowments stressing levels of protection for the endowments. Ms Muscheid’s visit was funded by a MNA donor who is concerned with long term endowment safety and wanted to share with the Board various methods that can be used to increase endowment safety. The three main topics were (1) laws that govern endowments, particularly in Arizona; (2) options for where to house endowments; and (3) recommendations. Discussion followed.

A signing ceremony for the Hopi MOU was held at Hopi on March 10, 2005. Robert, Susie, Octaviana, and Leigh were in attendance.

After the signing ceremony Robert met with Kelley Hays-Gilpin and Leigh to discuss the Hopi Mural Project. Consideration is being given to include designs on pottery as well. Kelley has written an article entitled “Siitalpuva: ‘The Land Brightened with Flowers’” that is giving guidance to some of the exhibit planning.

A public and a private unveiling of the Mary-Russell Ferrell Colton painting “Valley Little Colorado” was held on March 25, 2005. The private unveiling was held at the Colton House for the donors who made it possible to acquire this painting.

Cindy Perin has donated a 1926 Mary-Russell Ferrell Colton painting entitled “Maine Coast.” This generous donation was made on March 23, 2005.

Diane Rechel is the Heritage Program Manager and is busy, with Robert, recruiting Hopi and Navajo artists for the summer Heritage Programs.

Karen Enyedy, volunteer Institutional Development Officer has been working on writing grant proposals. Karen stressed that she would like to work more with the Board and is pleased that the Board Fundraising Committee is up and running again. She encouraged Board members to stop and talk with her at her office in the Administration Building. She is developing an electronic file of MNA background information that can be accessed for upcoming grant applications.

VI. Report from the Finance and Investment Committee
Lynn Yeager presented the January and February 2005 financial statements. Revenue Statements will now have categories for Ventures/CT/Discovery Registrations and Plateau subscriptions split out from Sales Income. Added to the bottom of the Revenue pages, is a line for Permanently Restricted Gift under Non-Operating Revenue. Activity for the last two months (January-February) shows an operating net income of negative $120,145 against a budgeted loss of $104,585. Revenue generally appears in April with Discovery sales and in December with donations. Lynn would like to see donations earlier to avoid monthly losses. Cash flow will be tight this year but expenses are down $113,000 versus last year. Lynn is working on developing an overhead rate. Auditors worked here during the week of March 7th, 2005. Their visit went smoothly and apparently they will be giving an unqualified (clean) opinion. The Finance Committee recommended acceptance of the January and February financial statements. The motion was made, seconded, and unanimously passed.

VII. Report from the Governance Committee
Susie made a brief report for Katrina Rogers who had to leave earlier. The Board was requested to please carefully read the recently emailed By-Law draft. It will probably be brought to the Board for approval at the May or June, 2005 Board meeting. Board members are to send their comments to Katrina Rogers.

VIII. Report from the Board Development Committee
Barbara Poley reported on the Board Hopi trip arrangements. She has sent an email inviting Board members and their families and asked that Board members respond directly to her. Planning and trip are being arranged by Leigh and Barbara. They need to know the number of people coming with each Board member and what type of transportation they can provide.

IX. Research Committee Report
Wayne Ranney presented the MNA Research Associates Guidelines for Carl Phagan who could not attend the Board meeting. Carl was thanked for all of his work on this and other matters with the Research Committee. A motion was made to accept the MNA Research Associates Guidelines with the amended clause (under Part A: General Conditions, bottom of page 1) that the MNA “Encourages RA applicants to present their research to staff and/or the public.” This motion was seconded and passed unanimously.

X. Muses Report
Chio Black sent the Muses Report to Susie. Susie read the report to the Board. A generous donation of $1725.00 was made to the MNA by the Muses and by Joe Axline in memory of Bea Axline who was a long time supporter of the MNA.

XI. Other Business
Anne Doyle will be assisting with Colton House and other facility rentals while Shirley Groenhout is out on medical leave.

Susan Golightly reminded the Board of the upcoming April 14th presentation by Leon Speroff on Dr. Carlos Montezuma based on his book entitled Carlos Montezuma, MD: A Yavapai American Hero.

The next Board meeting will be at 9 am, May 7, 2005, at Pearson Hall.
The meeting was adjourned at 3:10 pm.