Board Members Present: Allan Affeldt, Rowena Dickerson, Susie Garretson, Sam Henderson, Leigh Kuwanwisiwma, Susan Olberding, Carl Phagan, Peter Pilles, Barbara Poley, Wayne Ranney, Katrina Rogers, Larry Stevens, Octaviana Trujillo, Miguel Vasquez, Stephen Verkamp

Board Members Absent: Susan Golightly, Jack Metzger, Linn Montgomery, Max Oelschlaeger, Carolyn Shoemaker

Ex-Officio Members Present: Mary Ann Isom, President of Sedona Muses and Board Representative for the Muses

Others Present: Dr. Robert Breunig, Director; Lynn Yeager, Controller; Marlene Lloyd, Executive Assistant to the Director/Human Resource Manager; Karen Enyedy, Development Director

Staff Present: Dr. David Gillette, Colbert Chair

I. Call to Order
Chair Susie Garretson called the meeting to order at 9:10 am.

Introductions where made of new Board Members Allan Affeldt, Rowena Dickerson, and Stephen Verkamp and one new staff member, Marlene Lloyd.

II. Approval of June 4, 2005 meeting minutes
The minutes for the Board of Trustee June 4, 2005 was tabled for the next Board Meeting Consent Agenda.

III. Approval of Consent Agenda
The minutes for the Executive Committee Minutes June 2, 2005, the Board Development Committee Minutes for July 13, 2005 and Governance Committee Minutes for June 8 and July 20 were approved by a motion and seconded, the motion passed with one abstention.

The minutes for the Executive Committee Minutes for July 15 and Finance and Investment Committee Minutes for June 1 were tabled for the next Board Meeting Consent Agenda.

IV. Report from the Chair
Susie Garretson reported that donors close to the museum would contribute $25,000 to the museum legal fund if the Board of Trustees contributed $5,000 toward the fund. The Board of Trustees has currently contributed $4,500 to this fund.

Susie Garretson also asked if each Board of Trustee has contributed $20 for the Board lunch and expense fund.

A Memorandum of Understanding between MNA and Northern Arizona University was presented for board discussion. This document has been under development for a year, with Stefan Sommer serving as the principal liaison with NAU during the process. Discussion followed regarding the document. There were several recommended changes including a reference to the MOU’s with the Hopi Tribe which both NAU and MNA have recently passed. A few word changes for clarification recommended and several typographical errors were corrected. It was moved to approve the MNA/NAU MOU as amended, including referencing the MOU’s that the Hopi Tribe has with MNA & NAU. The motion was seconded and passed.

V. Report from the Director
Dr. Breunig introduced Dr. David Gillette, the Colbert Chair for a presentation on his recent work. Dr. Gillette gave a slide presentation on the recent excavation of a Plesiosaur recently excavated in the Glen Canyon National Recreation area. It took two years to get funding and permits to excavate. In June, Dr. Gillette along with several graduate students and two college seniors completed the excavation. They found a complete skeleton which has been moved to MNA for preparation. Print, radio and television media came to the excavation site to report on the Plesiosaur find.

Dr. Breunig mentioned that another find by Dr. Gillette, a Therizinosaur dinosaur, was found several years ago in the same formation as Plesiosaur. This dinosaur will be the subject of an exhibit planned for late 2006 or 2007. The Utah Museum of Natural History is the repository for the Therizinosaur and is working with MNA on the exhibit.

The Navajo-Hopi Observer had a great article on the Navajo Festival. Attendance for the festival increased 33% over last year.

The Hopi Show had record breaking attendance also, up 30%. We received a nice letter from the Governor of Arizona expressing appreciation for the Hopi Show which she attended on the final day. The staff, in particular Diane Rechel, worked hard to make the all of the artists feel welcome and comfortable. Especially successful was the Heritage Insights Program, funded by the Arizona Humanities Council, which provided a new level of cultural programming.

The old Hopi Mural Project, now called the Hopi Iconography Project, is continuing to move forward with Dr. Kelley Hayes-Gilpin serving as the guest curator.

Dr. Breunig hosted an all day meeting regarding the MNA Collections Center with National Park Services representatives, to discuss NPS involvement in the development of the new facility. Richard Cronberger, an NPS architect and repository expert is working with James Roberts on the specifications for the new facility. The Flagstaff Area Monuments of the NPS has received approval for funding of an NPS component in their 2009 fiscal year budget.

Coconino County gave MNA a $10,000 grant for security upgrades.

MNA received a two-year grant for $160,000 from the Institute of Museum and Library Services (IMLS) to hire a registrar and an assistant to prepare a collections inventory in advance of the move to a new Collection Center.

MNA also received a one-year NAGPRA grant for $75,000 from the National Park Service. Gloria Lomahaftewa has been hired as our new NAGPRA Specialist. Gloria has worked in the same capacity at the Heard Museum.

Arizona Commission of the Arts awarded MNA a $44,000 grant for basic aid. We received a $24,000 basic aid grant from the Flagstaff Cultural Partners.

MNA has applied to the Forest Highlands Foundation through the Flagstaff Community Foundation for a grant to fund scholarships for the Discovery Program for next year. Representatives of the Forest Highlands Foundation did a tour of the Discovery Program earlier this week and appeared enthusiastic about the program.

Muses Report
Mary Ann Isom, submitted the Muses report. On behalf of the Muses, MNA received a generous contribution of $12,000 from the Sedona Lectures Series this spring.
The Muses are interested in becoming more visible at MNA functions and representing MNA more visibly in Sedona.

VI. Report from the Finance and Investment Committee
Lynn Yeager presented the May and June Financial report. Discussion followed. The Finance and Investment Committee recommended acceptance of the May and June financial statements. It was seconded, and unanimously passed.

VII. Board Development Committee
The Board of Trustees watched a forty minute video called, “A Matter of Money”. The topic was the role of boards in fundraising. Board discussion followed.

VIII. Governance Committee
Katrina Rogers presented the revised Bylaws that the Governance Committee, with Board assistance, has been working on since Fall 2004, to the Board of Trustees. Katrina discussed several changes that the Attorney, Patrice Horstman suggested to the document. Language in document allows for flexibility. Katrina brought up the process of nomination and elections of a Board of Trustee process. Discussion followed. The Governance Committee recommended that the Board approve the revised Bylaws as amended by Patrice Horstman. The motion was seconded and passed.

IX. Board Development Committee
Barbara Poley presented the Board Development Committee recommendation that the Board approve the slate of new Board Officer Nominees as follows: Chairman – Susie Garretson; Vice Chairman – Susan Olberding; Secretary – Sam Henderson; Treasurer – Katrina Rogers. The Motion was seconded and passed.

Meeting Adjourned for Lunch Break at 12:30 pm
(Octaviana Trujillo and Leigh Kuwanwisiwma left the meeting)

X. Other Business
The Minutes of the Special Board Meeting: May 31 and the Minutes of Annual Membership Meeting, June 4 were tabled until next Board Meeting.

Carl Phagan gave a status report on MNA-ES. (See handout) MNA-ES obtained their own bookkeeper to track their financial records and payroll. They are also currently receiving bids for their own insurance coverage.

MNA-ES is making enough profit to pay back the Capitalization loan of $92,000 to MNA. MNA may receive a contract through the NPS/CPCESU to do a major archaeological project in the Grand Canyon in late 2006.

MOVE INTO EXECUTIVE SESSION